Religious | Presbyterian Church in America
10001 MD-108
Columbia, MD 21044
https://www.columbiapres.org/about/careers/
Part-Time
Posted: Sep 26, 2022
Application Deadline: Oct 23, 2022
Description
Job Description: Administrative Assistant
The Columbia Presbyterian Administrative Assistant serves Christ by providing administrative support to the Pastoral Staff, the Session, the Trustees and the congregation of Columbia Presbyterian Church. This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the job. The ideal candidate will demonstrate a willingness to proactively take on other duties as needed and as assigned. Duties encompass those areas described below including but not limited to:
- Assist with office operations by maintaining office files, providing administrative support when needed by all ministries, keeping the office appearance neat and orderly, acting as the liaison between church and ministries using facility, and booking rooms/handling facility usage requests.
- Support pastoral staff as they prepare for worship by producing and editing the weekly bulletin/children's worship bulletin, maintaining a database of songs/responsive readings used for worship and producing a PowerPoint file for worship service
- Maintain records by processing welcome slips to record new addresses, phone #, e-mail addresses in church database, coordinating the membership process and maintaining membership records, keeping annual attendance statistics for yearly reports and monitoring the new visitor workflow and other database workflows as needed.
- Assist with Special Events by coordinating with ministries to advertise by web, brochure, bulletin, newspaper, radio, etc. assist with the ordering of supplies and food and/or find coordinators for meals, childcare, room set-up/take-down, and by keeping track of conference monies and people who register
- Coordinate communication by reading and handling office e-mail and postal mail, receiving and assisting office visitors in person and on the phone, maintaining access to congregational directories, gathering an recording information on births, marriages, deaths, baptisms, new members, etc., creating registrations and calendar reservations for events, posting prayer requests on prayer chain and maintaining prayer chain distribution list, and answering and screening calls for Pastoral Staff.
Salary: Hourly
Requirements
Job Skills/Requirements
- Minimum High School Degree with 2 years’ experience providing administrative support.
- Proficiency in MS Office software products (Word, Excel, PowerPoint, Project).
- Knowledge of office administrator responsibilities, systems and procedures
- Proven ability to proactively learn and use new technologies
- Hands on experience with office machines (e.g. fax machines and printers)
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
Job Type: Part Time (~20 hours per week); negotiable
Pay: $15-$20 per hour (based on experience)
Benefits:
- 403 (b)
- Paid time off
Schedule:
· Flexible but set; will be discussed as part of the interview process.
· Occasional weekend work