Description

The Business Office at Covenant Seminary seeks a part-time Business Office Support Specialist to primarily serve the Business Office, with customer service also provided on behalf of the other offices in One-Stop. Salary for the is commensurate with experience.

One-Stop and Business Office Goals and Responsibilities:

• To create, develop, and refine processes on an on-going basis that financially and physically enable the overall mission and goals of the institution.
• Offer a high level of support services which model a grace-reflecting community through policy, procedures, and personnel.
• Encourage and fulfill operational best practices for the Seminary through the use of technology, process efficiencies, customer service, and staff development.
• Continually partner, with a service-to-others ethos, with the broader community on identified priorities and strategic goals to achieve institution-wide excellence.
• Support financial reporting in accordance with generally accepted accounting principles for not-for-profit entities according to the standards of the financial accounting standards board (FASB).

Position Responsibilities:

The Business Office Support Specialist is responsible for assisting the Business Office in creating and maintaining accurate and timely financial records for the Seminary while at the same time being the first customer service contact point for One-Stop, the area in which the Business Office is located. This position reports to the Controller.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Monitor Business office and One-Stop email inboxes and determining best course of action for correspondence received.
2. Promptly and professionally receive calls, emails, and greet visitors, directing them appropriately. This will require (a) becoming very familiar with MyCTS and Seminary website, taking initiative to answer questions where possible, (b) helping to cover questions related to student billing, and (c) familiarity with and adherence to FERPA so that education verification questions can be answered
3. Process and prepare accounting records including reconciliations.
4. Establish records of accounts and input entries to proper accounts.
5. Processing and reconciling Square card and cash receipts received through the Café, Library, etc. including counting cash on hand.
6. Monitor, track, record and reconcile staff expense reports and correct discrepancies.
7. Bookkeeping and reconciliations for guest housing and housing deposits, working closely with the facilities department.
8. Document and ensure proper keeping of financial records, making use of current technologies.
9. Prepare forms and manuals for accounting and bookkeeping personnel.

Competencies:

1. Financial Management
2. Ethical Conduct
3. Attention to Detail
4. Customer Service Skill

Supervisory Responsibility: This role has no supervisory responsibilities.

Work Environment: This job operates in a clerical, office setting with standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. 

Physical Demands: This is a largely sedentary role; however some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary. 

Position Type and Expected Hours of Work: This is a part-time position. Typical office hours are Monday through Friday, 8 a.m. to 4:30 p.m. The part-time work hours are expected to be within that time frame and thus the employee is expected to be available during the “core” work hours.

Requirements

How to Apply

To Apply: Send resume and cover letter to Collin Ohms at collin.ohms@covenantseminary.edu.

Primary Contact: Collin Ohms

Email: collin.ohms@covenantseminary.edu

Phone: -

Apply Online: View