While all tasks are important, it is equally important that they be done in a manner that is consistent with the mission of the church and in the spirit of the Gospel.

1. Sunday Worship Service Coordination

• Prepare weekly worship bulletins and service materials in partnership with the music and pastoral staff.
• Prepare liturgy packets and service documents.
• Create announcement slides and worship visuals.
• Support AV team with slide preparation and communication.
• Maintain weekly coffee and communion supplies.
• Ensure building readiness with Deacons for Sunday (locks, supplies, cleanliness).

2. Communication & Information Management

• Serve as primary point of contact for email, phone, and office inquiries.
• Maintain church calendars, schedules, and central communication systems.
• Produce weekly Friday email newsletters and special email communications.
• Update church website content including sermons, events, and ministry information.
• Maintain ChurchTrac records, registrations, events, and congregant information.
• Manage confidential information (giving, membership, communication).

3. Administrative & Ministry Support

• Support pastors and ministry staff with scheduling, logistics, and administrative tasks.
• Assist Clerk of Session with membership records, baptisms, and reporting.
• Support membership classes and new member onboarding processes.
• Maintain organized electronic and physical files for staff, ministries, and operations.
• Assist with communication and logistics for congregational care.

4. Events & Ministry Operations

• Provide administrative support for seasonal events, retreats, luncheons, and trainings.
• Manage registrations and communication for church-wide events.
• Coordinate purchasing, supplies, and onsite logistics.
• Assist deacons with mercy needs, scheduling, and facility-related tasks.

5. Facilities & Vendor Coordination

• Serve as liaison between church staff and facilities providers.
• Maintain facility use calendar, building access, and key records.
• Coordinate facility inspections, maintenance visits, and service schedules.
• Ensure kitchen, office, and building supplies are replenished.

6. Finance & HR Support

• Process and securely handle financial documents, deposits, and statements.
• Coordinate with Finance Team and LEM for reporting and recordkeeping.
• Manage annual giving statements and contribution records.
• Support HR onboarding and employment documentation.

Qualifications:

• Strong organizational and administrative skills.
• Excellent written and verbal communication.
• High attention to detail and ability to manage multiple tasks.
• Proficiency with Microsoft Office, Google Workspace, ChurchTrac, MailChimp, and Squarespace (or willingness to learn).
• Ability to work independently and maintain confidentiality.
• Commitment to the mission and values of RCC.

Work Hours & Expectations

• 30–40 hours per week.
• Hours primarily between 9am-4pm.
• Hybrid work allowed (days to be determined with pastor).
• Some seasonal or event-related flexibility required.
• Must maintain confidentiality and use discretion in all matters.

Evaluation & Support

• The Office Manager meets regularly with the Senior Pastor for support, communication, and evaluation of responsibilities, workload, and professional development.